Board of Directors Minutes for November 27, 2019

Create to Liberate Board of Directors

Board Meeting Minutes for November 27, 2019

Mocha Lounge Dupont Rd, Fort Wayne, IN

Board members in attendance and constituting a quorum were: 

Angie Marquardt- President

Carrie Miller-Treasurer

Courtney Smith-Secretary

Jen Lee-Board Member

Board members absent: 

All members were present and accounted for.

Others Present:

There were no guests present at this meeting.

Call to Order:

The meeting was called to order at 12:42 pm by President Angie Marquardt.

Prior Meeting Minutes Approval:

President Marquardt will sign and approve the previous meeting minutes and the next board meeting.

Presidents Report:

President Marquardt opened up the board meeting by welcoming Carrie Miller as the official new Board Treasurer of Create to Liberate. President Marquardt then updated the board on the other board positions that need to be filled. Jenny Balbaugh officially accepted the position of Director of Sponsorship Acquisition, and Jessica Butterfield officially accepted the position of Volunteer Director. The other positions are still waiting to be filled. 

President Marquardt discussed with the board the goals for CTL in 2020. Classes will begin at The Villages starting in January. Willow Bridge would like to begin classes at their facility and Safe Families is also interested in beginning classes. Secretary Smith will follow up with Safe Families to see when they would like to begin and what classes they want offered.

Board member Lee suggested that the board think about possibly doing an interview with a foster youth that would be recorded and could be posted on the website as well as social media in order to showcase why independent living classes are necessary and needed for foster youth aging out of the system. The board agreed to look into any contacts they might have who would be willing to be interviewed. 

Board member Lee also suggested making a contest on social media in order to generate more traffic and awareness about the organization and to the website. The board approved of the proposal and board member Lee agreed to begin working on a contest. 

Special Event:

President Marquardt asked Secretary Smith if she could update Eventbrite for the Princess Tea Party to include: the floor plan being subject to change, adding a ticket code for committee members, reserving a table for the president’s family, checking to see if table seats could be picked via mobile purchasing, and making sure that Technical Advisor Smith needed anymore information from the former Treasurer Davis for the website or event. Secretary Smith agreed to make the necessary changes and speak with Technical Advisor Smith. 

Treasurer’s Report:

Treasurer Miller informed the board that Create to Liberate was the recipient of the 3 Rivers $100.00 non-profit contest. This money will be allocated to the general fund. 

In order to get Treasurer Miller up to speed on the responsibilities required for the position, President Marquardt offered to talk with the previous treasurer to get all of the information needed for Treasurer Miller. One of the tasks Treasurer Miller agreed to start working on was getting out the tax deductible donation letters to all donors by January 31, and checking to see if there were any W9’s from Tea Party vendors on file. 

General Discussion:

President Marquardt notified the board that at the next meeting she would have a card for everyone to sign for Mr. Figgins for his donation of RemedyLive tickets to the board.

President Marquardt also discussed getting donated stuffed bears from Kay Jeweler’s to Safe Families for Children. Secretary Smith agreed to connect with President Marquardt and get the donations to the Safe Families office.

Secretary Smith asked Treasurer Miller to send a current photo that she would like added to the organizations website. Treasurer Miller agreed to send her that photo.

Upcoming Meeting:

The next board meeting will be held on Wednesday December 18, 2019 at 12:30pm at the Mocha  Lounge on Dupont Rd Fort Wayne, IN. 

The board was asked by President Marquardt to review the website as well as read the By-Laws and come with any necessary changes or ideas to the next board meeting. The board agreed to come prepared to offer insight at the next meeting.

Adjournment:

President Marquardt moved to adjourn the meeting at 1:52 pm. All approved, none opposed. Motion carried.

Time adjourned: 1:52 pm.

Minutes were taken and submitted by board secretary Courtney Smith. 

Signature of Board Secretary _____________________

Signature of Board President _____________________