Annual Board Meeting Minutes for September 11, 2019

Create to Liberate Board of Directors

Annual Board Meeting Minutes for September 11, 2019

Mocha Lounge Dupont Road Fort Wayne, IN

Board members in attendance and constituting a quorum were: 

Angie Marquardt- President

Courtney Smith-Secretary

Jen Lee-Board Member

Board members absent: 

All members were present and accounted for. Treasurer Davis officially resigned from the Board of Directors.

Others Present:

There were no guests present at this meeting.

Call to Order:

The meeting was called to order at 3:10 pm by Secretary Courtney Smith.

Prior Meeting Minutes Approval:

President Marquardt signed and approved the previous meeting minutes.

Presidents Report:

President Marquardt requested that Secretary Smith run the meeting due to the nature of the topics. Secretary Smith agreed. Secretary Smith made a motion to amend the current mission statement in the bylaws to reflect CTL’s new mission of focusing on education of foster youth aging out of the foster system. The amendment to be made by the Treasurer upon appointment. President Marquardt second the motion. All approved, none opposed. Motion carried.

Confirmation of Board Members:

Secretary Smith made a motion to confirm President Marquardt as board president for a second term. Board member Lee second the motion. All approved, none opposed. Motion carried. President Marquardt made a motion to confirm Secretary Smith as board secretary for a second term. Board member Lee second the motion. All approved, none opposed. Motion carried. Secretary Smith made a motion to amend the bylaws to create the position of Vice President to the Executive Committee with Board member Lee being the nominee for the position.The amendment to be made by the Treasurer upon appointment. President Marquardt second the motion. All approved, none opposed. Motion carried. 

Treasurer’s Report:

Secretary Smith made a motion to table the annual budget until 30 days after the new Treasurer could be found at voted into office by the committee. President Marquardt second the motion. None opposed. Motion carried.

Organization Goals for 2020:

Board member Lee made a motion to use the next year to develop a financial committee, appoint a Treasurer to the Executive board, and obtain a full board moving forward. Secretary Smith second the motion. All approved, none opposed. Motion carried. President Marquardt made a motion to consider Jenny Balbaugh and Karrie Miller as potential candidates for the position of board Treasurer. Secretary Smith second the motion. All approved, none opposed. Motion carried. President Marquardt made requested that the board identify potential roles that would need to be filled and come prepared to discuss at the next board meeting. The board agreed to her proposal. President Marquardt made a motion to consider Jessica Butterfield, Tina Lane, and Lacey Taylor as potential candidates for these roles. Secretary Smith second the motion. All approved, none opposed. Motion carried.

President Marquardt made a motion to make a goal of this next year to establish relationships and independent living classes with the following organizations: Fellowship Missionary Church, The Villages, Gateway Woods, and Safe Families for Children. Board member Lee second the motion. All approved, none opposed. Motion carried.

Secretary Smith made a motion to make the Princess Tea Party as Create to Liberate’s main fundraising event, and with all of the proceeds being allocated to the organizations operational needs rather than to Destiny Rescue. President Marquardt second the motion. All approved, none opposed. Motion carried.

President Marquardt made a motion to make a goal of this next year to secure sponsorships from organizations such as Parkview, Brotherhood Mutual, and Sweetwater. Board member Lee second the motion. All approved, none opposed. Motion carried.

Secretary Smith made a motion to acquire funding to be able to attend the Great Kids Conference in 2020. President Marquardt second the motion. All approved, none opposed. Motion carried.

Upcoming Meeting:

The next board meeting will be held on October 30, 2019 at 4:00pm at the Dupont Library. 

Adjournment:

President Marquardt moved to adjourn the meeting at 4:10 pm. Board member Lee second the motion. All approved, none opposed. Motion carried.

Time adjourned  

4:10 pm September 11, 2019

Minutes were taken and submitted by board secretary Courtney Smith. 

Signature of Board Secretary _____________________

Signature of Board President _____________________