July 1, 2019 Board Meeting Minutes

Create to Liberate Board of Directors

Board Meeting Minutes for July 1, 2019

At Mocha Lounge 4635 E Dupont Rd, Fort Wayne, IN

Board members in attendance and constituting a quorum were: 

Angie Marquardt- President

Josh Davis-Treasurer-via facetime

Courtney Smith-Secretary

Jen Lee-Board Member

Board members absent: 

All members were present and accounted for. Treasurer Davis was available via Facetime.

Others Present:

There were no guests present at this meeting.

Call to Order:

The meeting was called to order at 10:14 am by President Angie Marquardt.

Prior Meeting Minutes Approval:

President Marquardt will sign and approve previous meeting minutes at the next board meeting.

Presidents Report:

President Marquardt updated the board on the independent living classes. She informed the board that the first class was a success and the instructor set the bar for future classes. One change that needs to be made for future classes is providing the teacher instructions for the class such as where to go, class length, compensation available for supplies, and conduct for class. Board member Lee will be sending this out to future instructors. President Marquardt advised the board that messenger is currently being used for contact with instructors but some other form of communication might need to be created in order to make sure things do not get lost in communication. Also, the board will need to get addresses and phone numbers from instructors so that they can be contacted the day before and so thank you notes can be mailed out to them after the class.  July 12th will be the next date for cooking class to be held at Gateway Woods the instructor for this class will be Jamie Duncan. President Marquardt asked Secretary Smith if she could create a calendar that can be viewed by all board members with the dates of future classes, instructors, and their information. Secretary Smith agreed to create the calendar

President Marquardt also addressed the board on the status of CTL’s marketing campaign. She explained that the  Well Grounded Cafe has been a great resource for networking and may be willing to help in continuing to network for CTL. She also requested that the board allocate more resources to boosting posts on social media outlets. The board agreed with her request. Secretary Smith suggested CTL’s website be updated to make the mission of CTL more clear and encourage subscribers. Treasurer Davis agreed and will work on updating the website. President Marquardt also suggested the possibility of doing a podcast on YouTube and finding people to interview on those podcasts. The board agreed and will be looking into finding out how to do a podcast and possible interviewees. Board member Lee was also asked to do a post on social media to promote interest and find youth outside of Gateway Woods that would benefit from independent living classes that could be held in other parts of Fort Wayne. Board member Lee agreed to create a post. 

Special Event:

President Marquardt updated the board on the next event Family Fun Night in the 05. The event will be held on July 19th. The profits from the event will go to support CTL. Secretary Smith agreed to run the booth for the event and a bake sale was discussed as a possible option to raise extra funds. President Marquardt and board member Lee agreed to perform at the event as well. 

President Marquardt also updated the board on the progress of the Million Dreams Talent show. She discussed with the board that flyers still need to made and put up in local venues in order to gain participants. Secretary Smith was asked to get the flyer image to Treasurer Davis this week so the flyers could be printed. Secretary Smith agreed to the request. Dates for live auditions were also discussed. President Marquardt said she would look into figuring out when they could be held. The possibility of postponing the event  in order to give more time for recruitment and advertising was also discussed and President Marquardt agreed to look into seeing if money would be forfeited in order to change the date. The board agreed to looking into changing the date of the event.

Treasurer’s Report:

Treasurer Davis addressed the board in regards to funding and the current status of the organizations accounts. Treasurer Davis updated the board that the current revenue from the Princess Tea Party Event came to $12,600.00. The organization is currently in debt to the Sanctus Real Concert in the amount of $2200.00 and $1000.00 to Come2Go Ministry for reserving the venue for the Talent Show event. The amount due to the Coliseum for rental of their venue was $1678.00. Insurance premium and operating cost was also paid out for two quarters, 5 months, leaving a total of $6,488.00 to be sent via check to Destiny Rescue as proceeds from the event. This leaves the organization in debt to Destiny Rescue in the amount of $4434.00 to be paid back within the year. President Marquardt asked the board to be in prayer about how to raise these funds. The board agreed to think of ideas of how to come up with the funds. Some suggestions were given such as bake sales, garage sales, and other fundraising events. 

Treasurer Davis also requested to vote on an operating cost amount to be given to the independent living classes. President Marquardt made a motion to make this amount $75 per class, Treasurer Davis second the motion. All agreed, none opposed. Motion carried. Treasurer Davis told the board that he will add the $75 per class donation to the website. 

Motions:

The board then discussed what the direct mission of CTL should be. One suggestion was the CTL focus on education for older foster youth. Another suggestion was made to be an organization that funds other non-profit organizations. The board members were asked to pray about the direction and make a decision at the next meeting. All board members agreed to proposal.

Upcoming Meeting:

Next meeting was scheduled for August 5, 2019 at 10:00am at the Mocha Lounge 4635 E Dupont Road Fort Wayne, IN. 

Adjournment:

President Marquardt moved to adjourn the meeting at 11:57 am. All approved, none opposed. Motion carried.

Time adjourned  11:57 am

Minutes were taken and submitted by board secretary Courtney Smith. 

Signature of Board Secretary _____________________

Signature of Board President _____________________