August 5, 2019 Minutes

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Create to Liberate Board of Directors
Board Meeting Minutes for August 5, 2019
Mocha Lounge Dupont Road, Fort Wayne, IN
Board members in attendance and constituting a quorum were: 
Angie Marquardt- President
Josh Davis-Treasurer-Absent for meeting (phone call for motions)
Courtney Smith-Secretary
Jen Lee-Board Member
Board members absent: 
Josh Davis was absent for meeting. He was called after meeting in order to vote on motions.
Others Present:
There were no guests present at this meeting.
Call to Order:
The meeting was called to order at 4:40 pm by President Angie Marquardt.
Prior Meeting Minutes Approval:
President Marquardt signed and approved the previous meeting minutes.
Presidents Report:
President Marquardt made a motion to begin discussion on future fundraisers the Princess Tea Party and the Million Dreams Talent show. She asked the board to consider using all of the funds for future Princess Tea Party events to go to Create to Liberate instead of to Destiny Rescue. The board discussed this option and made a decision (See motions below). President Marquardt informed the board that there were still some committee member positions that needed to be filled for next years tea party and asked the board to be in prayer for these positions to be filled. The board agreed to be in prayer for this request.  President Marquardt also made a motion to release the date saved at the Grand Wayne Center for the Tea Party event and begin to look into other venues. Board member Lee second the motion. All agreed, none opposed. Motion carried. 
President Marquardt asked the board to also be in prayer about what to do for the Come2Go venue deposit for the Talent Show. She informed the board that there might be the option of having the Sonny Taylor band play that date in order to recoup the cost of the deposit. The board agreed to be in prayer over this option. 
President Marquardt then made a motion for executive session at 5:21 pm. At 5:56 pm President Marquardt made a motion to end executive session and resume the board meeting. Board Member Lee second the motion. All agreed, none opposed. Motion carried. 
The board then discussed the potential candidates for the replacement of the board treasurer position. Board member Lee and Secretary Smith agreed to each contact their respective potential candidates and give a report of their responses at the next board meeting. 
President Marquardt informed the board that Jake Smith would be taking over the website and technical operations of the organization due to the departure of Treasurer Davis. The board agreed with this decision and discussed setting up a brainstorming session in order to give direction to the website.
President Marquardt discussed the need for the board to be looking into other organizations or foster children that might be in need of independent living classes. She also requested  that Secretary Smith look into seeing if Safe Families for Children would be interested in any independent living classes for the mom’s and children that they help. Secretary Smith agreed to contact the director in order to find out. 
President Marquardt asked that all members of the board come up with and execute one fundraiser for the organization. All members agreed to this proposal.
Treasurer’s Report:
Treasurer Davis informed the board that he will be resigning from his position, but that he would stay on until a replacement could be found. He also informed the board that he would write up a letter of resignation that can be filed with the state. 
Treasurer Davis agreed to send out the remaining balance due for the Tea Party this week and he will send over the operating budget and all information regarding to the website over to Jake Smith, who will be taking over all technical operations for Create to Liberate.
Motions:
President Marquardt made a motion to take out a bank loan in order to pay off the debt that is due to Destiny Rescue. Treasurer Davis second the motion. All approved, none opposed. Motion carried.
President Marquardt made a motion to make the Princess Tea Party event a fundraiser for Create to Liberate instead of Destiny Rescue moving forward. Secretary Smith second the motion. All approved, none opposed. Motion carried.
President Marquardt made a motion to postpone the Talent Show until funds and manpower can be given to the event. Treasurer Davis second the motion. All approved, none opposed. Motion carried.
President Marquardt made a motion to move forward with contacting potential replacements for board Treasurer. Treasurer Davis second the motion. All approved, none opposed. Motion carried.
Upcoming Meeting:
TBD at a later date.
Adjournment:
President Marquardt moved to adjourn the meeting at 6:22 pm. All approved, none opposed. Motion carried.
Time adjourned: 6:22 pm  

Minutes were taken and submitted by board secretary Courtney Smith. 
Signature of Board Secretary _____________________
Signature of Board President _____________________

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