Board of Directors Minutes for January 21, 2020

Create to Liberate Board of Directors

Board Meeting Minutes for January 21, 2020

Panera Bread Dupont Rd, Fort Wayne, IN

Board members in attendance and constituting a quorum were: 

Angie Marquardt- President

Carrie Miller-Treasurer

Courtney Smith-Secretary

Board members absent: 

All members were present and accounted for. 

Others Present:

Jessica Butterfield, CTL’s volunteer coordinator was in attendance. 

Call to Order:

The meeting was called to order at 6:53 pm by President Angie Marquardt. Treasurer Miller second the motion.

Prior Meeting Minutes Approval:

President Marquardt signed and approved the previous meeting minutes.

Presidents Report:

President Marquardt updated the board on the upcoming classes to be held at The Villages. The first class is to be a careers and employment class. They are requesting at least 4 speakers to talk on employment, trades, military, and character traits. These classes will be held on the last Tuesday in February. The board was asked to start looking for potential speakers and to work on possible donations for this class. 

President Marquardt asked Secretary Smith if she could get the Amazon Smile and Kroger Rewards information to Treasurer Miller. She also requested that she set up emails for all new board members and volunteers. Secretary Smith agreed to the request.

Special Event:

President Marquardt updated the board on the status of the Princess Tea Party event. Currently, sales are at 270 tickets sold. In order to hit $25,000.00 the goal would be to sell another 368 tickets at full price of $40 per ticket. The marketing video should be completed soon and will be played on TV and radio. Guest Jessica Butterfield suggested that the event name on facebook be changed to Princess Tea Party instead of A Whole New World so that it would come up in the search more readily. President Marquardt agreed to make sure that Ashley Kick, who is in charge of social media for the Tea Party, is aware and can make the changes. Secretary Smith suggested that for next year an official Tea Party logo be created for all social media and marketing handouts for the party. The board agreed to that proposal. 

President Marquardt updated the board on the cost of the princesses to be hired for the party through Olivia Grace and Company. She made a motion to hire 8 characters for 3 hours. Secretary Smith second the motion all agreed, none opposed, motion carried. She made a motion that the actresses to be selected would be Aladin and Jasmine, Tiana, Snow White, Sleeping Beauty, Merida, Elsa, and Anna. Secretary Smith second the motion, all agreed, none opposed, motion carried. 

President Marquardt requested that Secretary Smith get in touch with Black Rose Events and let them know that we will not be using them for this event. Secretary Smith agreed to the request. 

Treasurer’s Report:

Treasurer Miller updated the board that she is still working on figuring out the details on how to make amendments to the bylaws.

Treasurer Miller will continue working on getting finances together so that she can create a budget of expenses for the Princess Tea Party Event.

Motions:

President Marquardt made a motion that the organization should set a goal of having 2 classes per month in order to maintain a consistent class schedule. All approved, none opposed. Motion carried.

President Marquardt made a motion that there be a goal that the board members attend at least one community event or training per quarter. All approved, none opposed. Motion carried.

Secretary Smith made a motion that a goal of working towards creating a class curriculum library and recruiting a volunteer to head that up. All approved, none opposed. Motion carried.

Treasurer Miller made a motion that a goal of getting all of the organizations finances together and getting the former treasurer’s name off of everything. All approved, none opposed. Motion carried.

President Marquardt made a motion that a goal that by the end of February making sure that all of the organizations passwords and logins for all accounts be in a central location. All approved, none opposed. Motion carried.

President Marquardt made a motion to make a decision regarding Come2Go Ministries by the next meeting. Treasurer Miller second the motion. All approved, none opposed. Motion carried.

President Marquardt informed the board the Board Member Lee was going to be stepping down from the board for personal reasons. She made a motion that she be removed from the board. All approved, none opposed. Motion carried.

Upcoming Meeting:

The next board meeting is to be held on February 27, 2020 at 5:30 pm at Panera Bread on Dupont Road. 

Adjournment:

President Marquardt moved to adjourn the meeting at 8:02 pm. All approved, none opposed. Motion carried.

Time adjourned  8:02 pm

Minutes were taken and submitted by board secretary Courtney Smith. 

Signature of Board Secretary _____________________

Signature of Board President _____________________