January 14, 2019

Create to Liberate Board of Directors

Board Meeting Minutes for January 14, 2019

At Mocha Lounge 4635 E Dupont Rd, Fort Wayne, IN

Board members in attendance and constituting a quorum were: 

Angie Marquardt- President

Josh Davis-Treasurer

Courtney Smith-Secretary

Jen Lee-Absent

Board members absent: 

Board member Lee was absent due to illness.

Others Present:

There were no guests present at this meeting.

Call to Order:

The meeting was called to order at 9:18 am by President Angie Marquardt.

Prior Meeting Minutes Approval:

Meeting minutes are being reviewed by President Marquardt and will be signed and added to the binder at a later date.

Presidents Report:

President Marquardt updated the board on the meal program and that until revenue starts coming in meals will be made only once a month instead of twice a month. The meal program is also in need of a freezer to store meals. The board was asked to be looking for any deals or freezers that might be able to be donated. President Marquardt asked that the board be in prayer for the organization and its direction. 

Special Event:

President Marquardt updated the board on the progress of the Sanctus Real concert. Ticket sales are currently fairly low; however the radio stations are going to start running the ad and will hopefully generate more sales. It was discussed that it is going to be crucial to get more organizations on board to help promote the event. The board was tasked with finding organizations that might be willing to donate coupons or free food to those who buy a ticket. Chick-fil-a was mentioned as being a possible sponsor. President Marquardt was able to secure and opener for concert in the band Ten Talents and will need to be promoted as being a part of the concert. President Marquardt also stated that she is working on a program that can be handed out at the concert. The board discussed narrowing the organizations focus and a decision was made to make at risk older foster youth the target demographic of Create to Liberate’s efforts.

Treasurer’s Report:

Treasurer Davis updated the board on the budget for advertising for the Sanctus Real event. President Marquardt made a motion to increase the marketing budget to $1000.00. Treasurer Davis second the motion. All approved, none opposed, motion carried. Treasurer Davis said that he will be working on an ad that will run on Facebook and Instagram starting Thursday of this week. He also discussed the traffic that the website is receiving which is averaging 5 visitors a day and 400 visitors in December. He will be looking into how we can continue to generate traffic to the website. Treasurer Davis asked the board to consider finding an accounting firm to go over the organizations books to make sure that everything is accurate. The board approved of this request. 

Motions:

President Marquardt made a motion to focus on at risk older foster youth as Create to Liberate’s target demographic. Treasurer Davis second the motion. All approved, none opposed, motion carried. 

Upcoming Meeting:

Next meeting will be on January 28th via FaceTime at 9:00 am.

Adjournment:

President Marquardt moved to adjourn the meeting at 10:27 am. All approved, none opposed. Motion carried.

Time adjourned  10:27am

Minutes were taken and submitted by board secretary Courtney Smith. 

Signature of Board Secretary _____________________

Signature of Board President _____________________