November 15, 2018

Create to Liberate Board of Directors

Board Meeting Minutes for November 5, 2018

At Jen Lee’s House, Fort Wayne, IN

Board members in attendance and constituting a quorum were: 

Angie Marquardt- President

Josh Davis-Treasurer

Courtney Smith-Secretary

Jen Lee-Board Member

Board members absent: 

All members were present and accounted for.

Others Present:

There were no guests present at this meeting.

Call to Order:

The meeting was called to order at 12:22 pm by President Angie Marquardt.

Prior Meeting Minutes Approval:

President Marquardt signed and approved the previous meeting minutes.

Presidents Report:

• President Marquardt updated the board on the progress of the different programs that were discussed at the previous meeting. 
• President Marquardt was able to obtain a certified kitchen at Fellowship Missionary Church to serve the organization’s meal program needs. 
• President Marquardt proposed that the Life Skills program be held at either the YMCA or at one of the Allen County Public Library locations. All members approved of this proposal. 
• President Marquardt proposed that board member Lee prepare an article to promote the value art therapy can have on emotional and mental health for those who have dealt with trauma. Board member Lee agreed to the proposal, and will have it finished by the next meeting.
• President Marquardt has been in contact with Gateway Woods and they have agreed to partner with CTL in the mentorship program. 
• President Marquardt opened up for discussion items that should be placed in the backpacks for the backpack program. A list was compiled and all members agreed to the proposed list. 

Special Event:
President Marquardt updated the board on the progress of the Sanctus Real concert. Currently, a venue has still not been obtained, but Purdue has been reserved for a couple of different dates and other venues should be getting back shortly with pricing and available dates. The open house before the concert was also discussed. The board is looking into the possibility of having an ice cream social before the main event with vendors and merchandise to be purchased to support the organization. Print media will need to be made to pass out at the event. President Marquardt has someone who is interested in creating the handout. Actors, photographers, and quotes from former foster children will need to be obtained in order to provide content for the handouts. Board members were asked to think of any photographers who might be willing to offer their services. 

Treasurer’s Report:

Treasurer Davis presented to the board potential financial partnerships and sponsorships to consider and asked for any other possible partnerships or sponsorship opportunities. A list was compiled by the board members. Treasurer Davis plans on working on putting together a sponsorship/partnership letter that can be distributed to potential financial contributors.  Treasurer Davis also discussed the progress on the website and donation structure that will be available on the website. He will continue to work on the website which should be fully functional by the next meeting.

Miscellaneous Reports:

President Marquardt asked board members to be thinking about who might be able to head up the different programs CTL would like to implement. Board members agreed to help out where needed and to be thinking about who might be a good fit for the different programs. 

Board member Lee was asked if she would be willing to go through the MindCap mentoring training program. Board member Lee agreed to the proposal.

Motions:

• President Marquardt made a motion to make Gateway Woods a partner in the mentoring program. All approved, none opposed. Motion carried.
• President Marquardt made a motion to use all donations received to be put toward the backpack program, meal program, and general organization fund. Treasurer Davis second the motion, all approved, none opposed. Motion carried.

Upcoming Meeting:

The next general board meeting will be held on December 3, 2018 at 9:00 am at The Charles 3127 Carroll Rd, Fort Wayne, IN 46818.

Adjournment:

President Marquardt moved to adjourn the meeting. All approved, none opposed. Motion carried.

Time adjourned  2:12 pm.

Minutes were taken and submitted by board secretary Courtney Smith. 

Signature of Board Secretary _____________________

Signature of Board President _____________________