March 25, 2019

Create to Liberate Board of Directors

Board Meeting Minutes for March 25, 2019

At Mocha Lounge, Fort Wayne, IN

Board members in attendance and constituting a quorum were: 

Angie Marquardt- President

Josh Davis-Treasurer

Courtney Smith-Secretary

Jen Lee-Board Member

Board members absent: 

All members were present and accounted for. Treasurer Davis was available via video conference call.

Others Present:

There were no guests present at this meeting.

Call to Order:

The meeting was called to order at 10:49 am by President Angie Marquardt.

Prior Meeting Minutes Approval:

Meeting minutes are being reviewed by President Marquardt and will be signed and added to the binder at a later date.

Presidents Report:

President Marquardt updated the board on the progress of the life skills classes. This month the focus for the classes will be cooking. The classes will be held at Gateway Woods on April 11th and April 25th. Two instructors will need to be found to teach the classes. Board member Lee volunteered to teach one of the classes. The board also discussed having a woodworking or home improvement class this month as well, if the details can be worked out. Background checks will need to be done on all the board members in order to host the classes. Board members will rotate hosting the classes. Treasurer Davis will be looking into having background and fingerprinting checks on file for the non-profit board members, as well as, CTL volunteers. Right now, classes are going to be held at Gateway Woods, but Love church has a potential for hosting day or evening classes. The board discussed coming up for a new theme for each month personal finance was presented as a potential theme for next month. Board member Lee knows of someone that might be interested in teaching one of these classes that she will contact. Board member Lee also suggested that it might be appropriate for the board to be trained on how to handle any issues that might arise at these classes. The board discussed receiving that training through Gateway Woods; President Marquardt will contact them about this. President Marquardt updated the board on the meal program. She suggested that the board move to put a hold on this program until the need for meals arises. The board approved of this suggestion. President Marquardt informed the board that a better process was needed in order to contact volunteers for the organization’s programs and to update them on the organizations events and needs. Secretary Smith will be creating an e-mail platform, as well as, a newsletter that can be sent out to all subscribers and volunteers.

Special Event:

President Marquardt proposed to the board potential upcoming fundraisers for the organization. Two proposed ideas were a wine and craft night and a kids talent show. The board members agreed to the proposals and discussed where to direct the proceeds of these events. These events will be held after the Princess Tea party event in May. 

Treasurer’s Report:

Treasurer Davis updated the board on the financial outcome of CTL most recent fundraiser the Sanctus Real concert. The concert received a net loss of $54.58. Treasurer Davis also updated the board on the current financials of the organization as a whole. The organization started off the year with a balance of $1681.00. Currently, the organization has a balance of $16,811.13 with $15,935.00 coming from ticket sales for the Princess Tea party and $876.13 in donations to the organization.

Other Discussions:

President Marquardt discussed with the board ways the organization could gain social media followers. The following avenues were proposed: a presentation and/or booth at the princess tea party encouraging attendees to follow the organization on social media, announcement on radio stations such as WBCL, making sure that all fliers and posters describes how to follow the organization on social media, following and reposting other organizations posts on the CTL page, and doing an interview on the show Positively Fort Wayne to promote the organization. The board approved of all proposed avenues.

Secretary Smith proposed the need for insurance for all classes and events and suggested Brotherhood Mutual as a possible company to procure insurance from. Board member Lee also suggested Integrity Insurance as another possible option, both board members will look into getting a quote.

President Marquardt made the board aware of a meeting called Systems of Care that is held at the Lutheran Foundation in Fort Wayne that could be an avenue to network with other like minded organizations. The board members that are available to will attend that meeting.

Motions:

President Marquardt made a motion to put a hold on the meal program until the need arises. Treasurer Davis second the motion. All approved, none opposed. Motion carried.

Upcoming Meeting:

The next meeting will be held on April 22 at the Mocha Lounge on E Dupont Rd at 10:00 am.

Adjournment:

President Marquardt moved to adjourn the meeting at 11:56 am. All approved, none opposed. Motion carried.

Time adjourned 11:56 am.

Minutes were taken and submitted by board secretary Courtney Smith. 

Signature of Board Secretary _____________________

Signature of Board President _____________________